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Automated Time Clock System for Field Workers

5 min read

As businesses expand their operations beyond the office walls, field workers have become an integral part of the workforce. However, managing the attendance and working hours of these employees can be a challenging task. This is where an Automated Time Clock System for field workers comes into play.

Automated Time Clock Systems have become increasingly popular in recent years as they eliminate the need for manual tracking of attendance and working hours. 

Such systems can integrate with payroll and accounting software and can save businesses a significant amount of time and resources. 

According to a study by the American Payroll Association, manual time and attendance tracking can lead to an error rate of up to 8%. However, businesses using automated time tracking reported a 3-8% increase in payroll accuracy and a 2-5% increase in billable time. 

A recent survey shows that as a time tracking software company, 82% of businesses in the US are now using some form of automated time tracking, up from 68% in 2019. Additionally, 78% of employees in the survey reported that they preferred automated time tracking to manual methods. These stats indicate a growing trend towards the adoption of automated time tracking systems in the US and suggest that businesses and employees alike are seeing the benefits of such systems.

Mobile apps have also revolutionized the way businesses track the attendance and working hours of their field workers. An Automated Time Clock Mobile App can provide remote access to employees to clock in and out, update their timesheets, and check their schedules. This can help businesses maintain an accurate record of employee working hours and prevent time theft. Furthermore, this eliminates the need for manual tracking and can provide real-time data on employee attendance and working hours.

With the advent of geofencing technology, time tracking has become more accurate and efficient. A Geofence Time Clock App can help businesses track the attendance and working hours of their field workers in real-time. This can not only provide location-based tracking but also offer features like scheduling and shift management.

In this blog, we will discuss the benefits of implementing an automated time clock system for field workers. We will explore how these systems work, the features and functionalities that are available, and the advantages they offer over traditional time tracking methods. By the end of this blog, you should have a good understanding of how an automated time clock system can help your business to better manage its workforce and improve overall efficiency.

What is an automated time clock system?

Today, with the combination of smartphones, text messaging & cloud-hosted Software-as-a-Service (SaaS) platforms, it is possible to put together a mobile time clock solution to address this problem. Automated time clock system is when employees no longer have to manually clock-in or out from a job or task and all of this is done automatically through a time card app.

Tracking employees via their cell phone (with proper consent) during work hours is one proven solution where the location of every employee at any given time is known. A time card app could be running in the background on the employees phones.

Benefits of Automated Time Clock

Another new class of time-clocking solutions is emerging where employees clock-in and clock-out manually using a timecard app either on their mobile phones or computers. This process still involves significant manual interaction on the part of the employee and is therefore prone to errors and inaccuracy.

Employees may forget to clock-in or clock-out when they go for lunch or in the evening when they get off, thereby leading to unintended errors that easily can end up costing organizations millions of dollars.

Automated time clock systems offer a range of benefits for businesses of all sizes and industries. Here are some of the key advantages:

  1. Increased accuracy: Automated time clock systems eliminate the need for manual time tracking, which can be prone to errors and inaccuracies. By automating the process, businesses can ensure that employee time records are accurate and reliable.
  2. Improved efficiency: Automated time clock systems save time and reduce administrative burden by automating the process of tracking employee attendance and working hours. This frees up valuable resources that can be redirected to other business operations.
  3. Greater compliance: With automated time clock systems, businesses can ensure compliance with labor laws and regulations related to employee time tracking. This can help businesses to avoid penalties and legal issues related to non-compliance.
  4. Enhanced productivity: Automated time clock systems provide real-time data on employee attendance and working hours, allowing businesses to identify areas for improvement and optimize workforce management.
  5. Cost savings: By automating time tracking, businesses can reduce labor costs associated with manual tracking methods, such as paper timesheets or punch cards. This can result in significant cost savings over time.
  6. Improved employee satisfaction: Automated time clock systems provide employees with a convenient and reliable way to track their working hours, reducing the risk of disputes and ensuring that they are paid accurately and on time. This can improve employee satisfaction and engagement.

Overall, automated time clock systems offer a range of benefits for businesses, including increased accuracy, efficiency, compliance, productivity, cost savings, and employee satisfaction. By implementing an automated time clock system, businesses can improve their operations and stay ahead in today’s fast-paced and competitive market.

How does automatic time clocking work?

The automatic time clocking software advances the time and attendance recording  through Geofencing. When an employee enters a certain geofenced job site, they are automatically clocked-in through the app and when they exit the site, they are clocked-out. The employee is essentially hands off and their hours are accurately recorded and processed.

This “zero-touch” approach to time clocking enables organizations to be more efficient and manage their time clocked expenses automatically. It also relieves their employees of constantly clocking in and clocking out and instead spending their time doing their jobs in the field. It is clearly a win-win situation for employers and employees.

The issue of employee privacy needs to be addressed in the context of employees being tracked through their cell phones. Permission based tracking where employees agree to be tracked only during work hours should be put in place for a zero-touch solution to work seamlessly.

The employees can themselves trigger the automatic time clocking every morning and then turn it off at the end of the day. All reports are then effortlessly generated for the back office to process and payroll to function.

Organizations need to evaluate these types of zero-touch mobile time clock solutions to enable them to streamline their payroll expenses especially for their employees (especially the contract workforce) which is often out in the field.

Click here to learn more and try allGeo’s field service time clock app and free your employees from the headache of accurately clocking-in/out of their duty and enable them to narrow their focus down on jobs in hand!

Conclusion 

An Automated Time Clock System for Field Workers can help businesses manage their workforce more efficiently and accurately. With the use of employee time tracking mobile apps with technology like geofencing, businesses can track the attendance and working hours of their field workers in real-time. This can further streamline the time tracking process, leading to more accurate data and less time spent on administrative tasks.

About allGeo

allGeo helps SMBs and Enterprise businesses better manage mobile workforce and field operations with tools such as real-time location, GPS time and attendance, geofence visit logs, Lone worker safety, Mobile forms and more! All the tools can be highly customized to fit each use case. The platform features powerful rules engine and integrates with popular back-end CRM, HRMS, and Payroll systems to automate day-to-day operations.

allGeo serves customers from a wide range of industry including field service management, trade services, emergency responders, sales reps, transportation & logistics, oil & gas, home health care providers. These customers do report improvement in productivity and savings in payroll.

If you have any questions or need additional information, let us know at sales@abaq.us or call us at +1 415-496-9436

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