Increasing access to advancing mobile technologies has given business owners in nearly every industry unprecedented ability to automate tasks that were once difficult and time-consuming. As business owners embrace these simpler replacements, one aspect of business affairs that continues to be practiced in an archaic fashion is the use of paper forms. The use of paper forms has persisted despite their decreasing ability to fulfill their purpose. Digital forms are replacing them.
A number of cloud-based mobile apps now offer the ability for the business to create their own customizable forms and send, receive, and edit them in real-time. In addition, these forms can be location-stamped and be accompanied by real-time data, messages, and signatures. Digital forms via mobile apps, along with the various other capabilities they offer, come at a price significantly lower than what most businesses spend annually on paper alone. If you need more convincing, here are a few reasons why your business should stop using paper forms.
Reasons to Switch to Digital Forms
1. Cutting Paper Reaps Significant Savings
Even with mass efforts to reduce paper waste, in 2015, the average office worker still used about 10,000 sheets of paper annually, 45% of which end up in the trash by the end of the day. Based on these approximations, businesses are spending $80 dollars per worker annually on paper alone. Without even factoring in the loss of productivity that paper forms facilitate, mobile apps already prove to be more economical by offering a number of intelligent features for a comparable annual price per employee.
2. Productivity Increases When Mobile Records are Implemented
On average, an employee spends 30-40% of their time looking for information found in old emails or filing cabinets. Every 12 filing cabinets requires an additional employee, thus a large sum of payroll costs goes toward maintaining files. Additionally, filing this soon-to-be-misplaced information costs an average employer approximately $20 per month of payroll costs per employee. The ability for mobile apps to store these files allows employees to spend less time doing administrative tasks and more time completing their own work.
3. Mobile Apps Allow for Easier Access to Accurate Files
More than 70% of today’s businesses would fail within three weeks if there was a catastrophic event that demolished their paper records. This is an alarming statistic for any business that relies on paper records. The hassle of paper files can be replaced and improved with the use of cloud-based storage for your business’s forms, files, and data. The real-time ability to share information and files allows for greater accuracy in records by eliminating accounting for an event long after its passing. Forms can be accessed through the simple interfaces of these mobile apps.
4. Real-Time Information Allows for Readiness in Diverse Situations
The real-time ability to share files and information further ensure greater accuracy in records by foregoing delayed post-action reports. In unexpected field scenarios in which different protocols need to be followed, the capacity for real-time communication proves helpful in providing necessary resources for any situations.
Aside from being environmentally conscious in your business practices, shifting away from paper forms is the economical decision. Digital forms or a mobile forms app will take your business further by cutting costs and boosting your productivity.
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