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Property Management Apps: Key Benefits and Features to Look for when Deciding

3 min read

Property management representatives in a variety of industries, such as real estate, facility management, storage management, commercial property management, have traditionally used paper forms to record their field activities, e.g. property evaluation forms, rental applications, contract agreements, and more.

These methods have been prone to errors that only multiply as the use case becomes larger. Errors range from data entry mistakes to plain old “dog ate my forms.” Transcribing hand-scribbled notes while on the road is also challenging. Old-school digital technologies (pdfs, excels) have gone a long way in mitigating some of these issues.

These order entry methods cost an enormous amount of time and money. For property management representatives in the field, handwriting orders on a form can be a tedious and time-consuming task; paper printouts of relevant forms is also very expensive and wasteful. All these limitations reduce the productivity of the sales reps while also impacting customer satisfaction.

To truly capitalize on modern-day tools these sales and customer service reps will need to transition to the mobile phones and apps, with always-on connectivity and access to up-to-date customer information at their fingertips.

Property management companies, big and small, are turning to mobile apps to utilize advanced form capabilities that have previously been unavailable. Apps can store forms and other related data in the secure, reliable cloud system. Form data can be available on multiple systems for multiple users and can easily share evolving information in real time. Additionally, automation allows the configuration of alerts based on data inputted in real time, notifying management when further actions are needed.

Never encounter another case of the human error that can take place when using paper forms.
Mobile forms eradicate the hassle and cost of paper forms. The flexibility offered by creating, editing, and sharing forms in real-time establishes mobile forms as an advantageous supplement in any industry with field employees, notably the property management industry.

End the Hassle of Paperwork

Real estate agents and property managers are often seen accompanied with stacks of paper, including: contracts, evaluations, contact information, etc. Transferring these multiple documents onto a digital screen multiplies the efficiency of your daily activities. Powerful mobile forms apps give you the freedom to upload pre-created HTML forms or create your own using the easy-to-use interface.

Save Time with In-App Signatures

Client signatures are often required for property managers. Instead of collecting a signature on paper, transporting it back to the office, and often requiring a follow up. With in-app forms feature- reps can collect and store signatures. Save time and increase productivity by removing the inconvenience of chasing signatures. In addition to signatures, forms can store QR or barcode scans, pictures, and notes.

Handle Unforeseen Circumstances with GPS Location

Tackle any sudden maintenance or repair issue with customized reporting and tagged GPS location. Messaging, signature collection, QR/ bar code scanning, and photo capture capabilities can supplement any situation that requires immediate attention or assistance.

Automated Alerts

Employees would have the ability to collect equipment readings in the field and trigger immediate alerts if maintenance and repairs are required.

allGeo is a cloud-hosted, carrier grade location and messaging platform that helps SMB and Enterprise businesses better manage their mobile employees by improving productivity and accountability, while reducing payroll and operations costs with solutions such as GPS tracking & time clock, Lone worker safety, Automation of field activity monitoring, Mobile forms & data collection including signature, notes, pictures, barcode/QR code, etc. The allGeo platform enables these solutions across a wide range of industries such as field service management, trade services, emergency responders, sales reps, transportation & logistics and home health care providers.


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