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What is Facility Management Best Practices? 5 Ways to Improve Efficiency

Illustration of what is facility management work
3 min read
Illustration of what is facility management work

Efficiency in managing facilities not only ensures seamless operations but also drives productivity and cost savings. However, achieving optimal efficiency in facility management is not without its challenges. With increasing competition in the field service market, as a manager you are probably wondering what is facility management best practices that can help you stay ahead of the curve.

Facility managers often grapple with pain points such as rising costs, limited visibility and control over operations, workforce management challenges, safety risks, and inadequate mobile accessibility to facility management systems. For instance, a survey conducted by FMJ found that 42% of facility managers struggle with inadequate data visibility, hampering their ability to make informed decisions. 

Additionally, the International Facility Management Association (IFMA) reports that 50% of facility managers cite workforce management as one of their top challenges. These challenges underscore the critical need for organizations to adopt a comprehensive approach to facility management that integrates advanced technology, streamlined processes, and a steadfast commitment to safety.

In this blog, we’ll explore what is facility management best practices and 5 essential strategies to enhance efficiency, covering everything from cutting-edge solutions to mobile access and safety protocols. By addressing these pain points and implementing strategic solutions, organizations can unlock significant opportunities for enhancing facility management efficiency and achieving tangible cost savings.

What is Facility Management Best Practices?

Best practices in facility management are essential because they establish a framework for consistency, efficiency, and optimal performance within an organization. By implementing best practices, facility managers can enhance the lifespan of assets, reduce operational costs, and improve overall workplace productivity and satisfaction.

Moreover, these practices help in responding proactively to maintenance issues and regulatory changes, leading to a more adaptable and resilient operation. Adopting best practices in facility management aligns with strategic business goals, driving long-term success and sustainability.

Implement Facility Management Solutions

At the core of efficient facility management lies the integration of robust software solutions tailored to streamline operations. Platforms such as allGeo offer an array of tools encompassing facility asset management, maintenance scheduling, and real-time monitoring. 

These solutions empower managers to automate scheduling, optimize resource allocation, and gain valuable insights through comprehensive analytics. By centralizing operations and enabling data-driven decision-making, facility management solutions drive efficiency across the board.

Optimize Workforce Management Processes

Efficiently managing a diverse workforce is essential for maintaining operational efficiency. By implementing streamlined processes and leveraging workforce management software, organizations can optimize resource allocation and enhance productivity. 

Advanced scheduling algorithms and real-time tracking features enable managers to assign tasks effectively, monitor progress, and make informed adjustments on the fly. By aligning workforce capabilities with operational demands, organizations can minimize downtime and maximize output.

Prioritize Field Worker Safety

The safety and well-being of field workers should always remain a top priority in facility management. Implementing proactive safety measures, such as comprehensive training programs and regular safety audits, fosters a culture of safety within the organization. 

Furthermore, integrating GPS tracking technology into facility management systems enables real-time monitoring of field personnel, ensuring swift response in case of emergencies. By prioritizing safety, organizations not only protect their employees but also mitigate operational risks and uphold regulatory compliance.

Smart Time Tracking

Effective time management is fundamental to optimizing productivity and resource utilization. Smart time tracking solutions equipped with mobile apps and automated reporting features empower employees to log hours and tasks with ease, even while on the go. 

Real-time visibility into time-related data enables managers to identify inefficiencies, track project progress, and optimize workflows accordingly. By leveraging smart time tracking tools, organizations can streamline payroll processes, accurately allocate resources, and drive overall operational efficiency.

Enable Mobile Access or Mobile App Facility Management

With field workers working from different locations, mobile access to facility management systems is no longer a luxury but a necessity. Mobile apps designed for facility management provide field workers with instant access to critical information and tools, enabling them to execute tasks efficiently from any location. 

Whether it’s accessing work orders, submitting reports, or communicating with colleagues, mobile access fosters agility and responsiveness in day-to-day operations. By embracing mobile technology, organizations empower their workforce to deliver exceptional service while staying connected and informed.


Efficiency in facility management is the cornerstone of organizational success. By adopting a comprehensive approach that encompasses advanced technology, streamlined processes, and a strong focus on safety and mobility, organizations can unlock new levels of productivity and cost-effectiveness. 

From implementing cutting-edge solutions like allGeo to prioritizing field worker safety and enabling mobile access, every strategy plays a vital role in driving efficiency and achieving operational excellence. 

By embracing innovation and continuous improvement, facility management can navigate the challenges of today’s dynamic business environment and emerge stronger and more resilient than ever before.

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